森美蘭華文報記者協會章程
第一章：名稱，注冊地點及會議地點
1. 本會名稱為森美蘭華文報記者協會。
2. 本會注冊地址為森美蘭芙蓉慕納威街門牌六十一號（樓上）。未獲社團注冊官批準以前，不得更改注冊地址及召開會議地點。
附注：（1990年修改章程）修改本会英文与马来文名称及注册地址。
附注：（1990年修改章程）修改本会英文与马来文名称及注册地址。
第二章：目標與宗旨
1. 促進森州各報記者、攝記、通訊員、廣告員及職員間的聯誼合作。
2. 維護專業水平，新聞自由及新聞專業者的權益。
3. 謀求本會會員福利，惟不放棄一九六六年社團注冊法令第二節條文所注冊的社團互惠的權益。
第三章：會員籍
1 a) 普通會員：森州各華文報記者、攝影記者、辦事處經理、採訪主任、通訊員，均可申請入會為普通會員。
b) 附屬會員：凡愿遵守本會章程的森州各華文報辦事處廣告招徠員及職員，均可申請入會為附屬會員。所有曾在森州報界服務的職員或記者均可申請入會為附屬會員。凡因離職、退休或其它原因而不符合普通會員資格的普通會員，經理事會批准後自動轉為附屬會員。
2. 本會理事可邀請任何對本會作出福利和貢獻的人士或群體，擔任本會顧問或名譽顧問。
3. 每項入會申請須獲得兩名在籍會員的提議與附議，然后提呈予秘書，再由秘書盡速交由理事會要求批準。本會理事會有權在沒有說明理由情況下拒絕任何入會申請。
4. 任何入會申請獲得批準，會員須繳交規定的入會費、永久會捐及可享有會員應有的一切權益。
5. 任何會員由于本身的不良行為損害到本會的形象和福利，或違反本會章程，都因此可能被開除會籍；惟被開除會籍者有權在三十天內上訴要求會員大會作出最后裁決。
6. 當一名會員在森州報社辦事處停職後，他便無權被選為本會理事；惟他有選舉權及享有本會所提供的所有權益和設備。
附注：（1990年修改章程）修改普通会员和附属会员的入会资格。
附注：（1990年修改章程）修改普通会员和附属会员的入会资格。
第四章：入會費，會捐及其他繳費
1. 普通會員與附屬會員應須繳交的入會費與會捐如下：
入會費 ：$10/=
永久會捐 ：$50/=
2. 入會費與永久會捐須予入會時繳清給財政。
3. 特別捐或特別事務捐可由本會會員大會開會議決通過向會員籌取。
4. 本會收入亦可從特別捐或本會資產（如有）租金獲得。
第五章：會員權利和職務
1. 普通會員應有權發言、投票、選舉及被選擔任本會理事，及享有本會所提供的一切權益和設備。
2. 附屬會員應有權發言、投票，及享有本會所提供的一切權益和設備。
3. 所有會員須負起責任推展本會福利工作，遵守各項會議的議決案及規則。
第六章：會員大會
1. 會員大會是本會的最高權力。出席會議人數最少為本會會員總數一半或理事成員人數兩倍（視何者較少）始為法定人數，以作合法討論會議。
2. 若於召開會議預定時間過后半小時仍未足夠開會法定人數，會議須展期并由理事會另擇定開會日期（不超過十四天）；於展期會議預定時間過后半小時仍未獲足夠開會法定人數，出席者有權進行當日議程；惟他們無權修改本會章程或作出足以影響全體會員的議決。
3. 應須盡早於每年財政結算後舉行本會會員常年大會，并由理事會擇定開會日期、時間及地點，惟須於每年十月之前。會員常年大會的討論議程須包括：
a) 接納理事會去年度會務報告。
b) 接納本會去年度經稽查的財政報告。
c) 選舉出兩年一屆任期的理事會及一位或多位稽查。
d) 討論書面所提呈的其他事項。
4. 會員常年大會的開會預告須注明開會日期、時間、地點及討論議案、修改章程的提案，選舉理事的提名（如有需要），并須在開會日期以前二十一天由秘書寄交予全體會員，這項開會預告還須顯著張貼在本會注冊辦事處或會議地點。
5. 提名競選理事（如有）及討論提案，須於接收開會預告後十四天內提呈予秘書。
6. 秘書須於開會前最遲七天將開會議程，包括議案及報告，提案及競選提名表格（如有）連同經查核的本會去年度賬目，寄發予全體會員。這些文件亦應在本會注冊辦事處或會議地點供會員索閱。
7. 本會特別會員大會有需召開的情況：
a) 理事會議認為有適當需要的時候，或
b) 最少十五名會員聯名書面提出要求、并注明召開該項會議的目的和理由。
8. 會員書面要求召開的特別大會，須於接獲召開特別大會要求後三十天內舉行。
9. 特別會員大會的通告和議程，須由秘書於預定開會日期最遲十五天寄交由全體會員。
10. 段節(1)和(2)條文有關會員常年大會法定人數與展期會議規定，可適用於特別會員大會；惟. 會員要求召開會議的展期會議於預定時間過後半小時仍未足法定人數時，會議必須取消，并在最少六個月期間不得以相同理由要求召開特別會員大會。
11. 秘書必須盡早將每項常年大會及特別會員大會取得結論的會議記錄，寄交予全體會員。
第七章：辭職
1. 任何會員欲退出本會，須給予兩星期的書面通知秘書并繳清所拖欠的費捐。
第八章：理事會
1. (a)(i) 理事會須在每兩年間隔的會員常年大會上選舉出來，理事會成員包括如下：
主席1名
副主席2名
秘書1名
副秘書1名
財政1名
理事5名
(ii) 在理事會成員認為適當時，有權委任兩名理事，兩名受委理事的權利同等於被選理事。
(ii) 在理事會成員認為適當時，有權委任兩名理事，兩名受委理事的權利同等於被選理事。
b) 本會的理事執委均須為馬來西亞公民。
2. 上述理事的姓名須獲得提議和附議，并須於每兩年間隔的會員大會上通過會員以簡單多數票方式作投票選舉。所有理事有權多次連任。
3. 理事會的工作是去組織和監督本會的日常會務活動，并作出決定推行會員大會所擬定一般性政策范圍內的事務。理事會不可在未經征詢會員大會前違反會員大會的意愿，理事會應服從會員大會，在每次舉行會員常年大會須備妥去年度的活動報告。
3. 理事會每三個月須最少召開一次會議，并須在每次召開會議時給理事七日時間通知書。主席單獨或超過四名理事聯合，都可隨時召開會議；惟最少半數理事出席始足開會法定人數，以便合法進行討論會議。
4. 當遇有需理事作批準的緊急事務而又無法召開會議時，秘書可通過寄發通函取得該項批準；惟須先符合下列條件始被視為獲得理事會的批準：
a) 討論事項須詳列在通函上，并寄交予所有理事；
b) 最少有半數的理事須表明他們對該項提議贊同或是反對；及
c) 該項表決須獲多數票。
5. 任何理事連續三次缺席理事會議而未作合理解釋理由，將被視為已退出理事會。
6. 若某理事因逝世或辭職，其空缺由上屆選舉得票次高的選舉人填補。若無此候選人或該候選人拒絕該職位，理事會有權委任本會任何其他會員遞補，直至下屆選舉為止。
7. 理事會應指導秘書與其他執委負責處理本會會務并在視為必須時委任小組及委員協助，還可暫停或解散因失職、失信、懶散、不愿執行理事會所作決定的小組及委員，或其他任何被視為對本會的裨益的。
8. 於常年會員大會的開會前期間，理事須注釋本會章程內容。需要的話，確定一些章程疏漏的地方。
9. 除非理事會違反了會員大會早已擬定的政策，所有本會會員都須受到理事會的決定所約束，只有於本會的議決始能取消。
附注：（1990年修改章程）理事会委任两名理事的权利。
附注：（1990年修改章程）理事会委任两名理事的权利。
第九章：理事職權
1. 主席在任期須出席充當大會主席主持所有會員大會，負責會議的正常進行，并擁有表決權及須簽存每項會議所通過的會議記錄。他須與秘書、財政聯合代表本會簽寫支票。
2. 主席缺席會議，應由副主席代表行使主席職權。
3. 秘書須依照章程辦事及執行會與大會及理事會所作指示。他須負責所有書信來往及保管所有文件簿冊，除財政賬目記錄簿外。他須出席所有會議及記錄會議進行，他須臾主席及財政聯名代表本會簽署支票，并保存具有本會詳情資料的最新會員登記冊。
4. 秘書缺席會議，應由副秘書代表行使秘書職權。
5. 財政須負責本會財務，并須保管所有財政賬項及負責核準。他須與主席、秘書聯合代表本會簽寫支票。
6. 普通理事須出席所有會議及協助上述執委所執行的工作。
第十章：任期
1. 所有理事執委每屆任期兩年。除了主席、秘書和財政不可連任超過兩屆，所有理事會成員均可連任。
2. 產業信托人須照舊不變，除非其職位在第十三章(3)節條文下卸任或懸空。
附注：（1990年修改章程）限制主席、秘书与财政任期。
第十一章：財務條例
1. 依照本章條例，本會可支付任何必須推行本會目標的開銷經費，包括行政費、薪金、津貼，理事執委及受薪職員的費用、稽查費，惟不能出帳代償任何會員在法庭遭判的罰款。
2. 財政隨時可保有不超過一百元的零用現款，超過此限額的余款須於接收款額後七天內由理事批準存入銀行。
3. 所有支票或本會簽單須由主席（或因主席缺席由副主席代表）、秘書及財政聯名簽署。秘書或財政缺席時須委任其中一名理事代簽。
4. 主席、秘書或財政須有權批準不超過二百元的開銷用費，未經理事會議的批準不可簽準超過二百元用費，未經會員大會的批準不可簽準支付超過一千元用費。
5. 每年三月一日財政年結束時，須備妥該年度的收支表、捐益表及資產負債表，并在第十二章條文下由委任稽查員（或多位）查核。經查核賬目須提呈予下次會員常年大會討論通過，此查核賬目表可在本會注冊地點供會員索閱。
第十二章：稽查
1. 一位或多位稽查都不應為本會理事，須每年一屆會員常年大會被委任為義務稽查。他或他們須查核本會所有賬目及備妥報告予會員常年大會。稽查任期兩年，并可多次連任。
第十三章：產業信托人
1. 產業 ： 本會有權向州政府或有關當局申請土地。
1. 產業 ： 本會有權向州政府或有關當局申請土地。
2. 信託人 ： (i) 三名產業信托人須超過二十一歲，須於會員大會上獲得委任，并須由本會決定始作出擔任職位。他可托管本會不動資產或契約。
(ii) 產業受托人未獲的會員大會的同意與授權，不得售賣、取出或轉讓本會的任何資產。
(iii) 一名產業信托人的職位可在會員大會撤除掉，所持理由包括他健康不良、神智不清、離開本國，或不能執行其職權或辦事不當。因為逝世或撤除產業信托人職位所留下的空缺，須由會員大會盡早作出重新委任。
(ii) 產業受托人未獲的會員大會的同意與授權，不得售賣、取出或轉讓本會的任何資產。
(iii) 一名產業信托人的職位可在會員大會撤除掉，所持理由包括他健康不良、神智不清、離開本國，或不能執行其職權或辦事不當。因為逝世或撤除產業信托人職位所留下的空缺，須由會員大會盡早作出重新委任。
附注：（1990年修改章程）本会对于产业的权利。
第十四章：禁例
1. 嚴禁在會所吸鴉片、押妓及介入不良活動。
2. 在本會會所不準的游戲如下：輪盤、羅多、翻攤、博瓶、伯蘭家、牌九、斗牛、天九、十四支、三張、廿一點、卅一點，及一半，以及所有賭骰游戲及賭博游戲。
本會及會員都不可試圖限制，或以其他方式進行干預商業或市價或卷入在一九五九年貿工法令所注明的貿工活動。
3. 本會不能利用本會名稱、或理事會或會員名義，向會員或非會員發售彩票。
4. 本會不能與國外組織團體保持聯系或成為其附屬會員。
5. 本會不能進行一九六六年社團法令第二章所注明的政治團體的任何活動。
第十五章：修改章程
1. 本會章程不得被曾刪或修改，除獲會員大會討論通過，有關條文增刪或修改，須通過社團注冊官批準後生效。
第十六章：解散
1. 超過會員總數五分三的議決後，本會可自動解散。
2. 本會依照上述作出解散時，所有合法負債須還償清，余款須由會員大會議決作出處理。
3. 解散通知書須於解散後十四天內寄交予社團注冊官。
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RULES AND CONSTITUTION OF
PERSATUAN WARTAWAN CINA NEGERI SEMBILAN
(THE NEGERI SEMBILAN CHINESE JOURNALIST ASSOCIATION)
Rule 1: NAME, REGISTERED ADDRESS AND PLACE OF MEETING
1. The Association shall be known as PERSATUAN AKHBAR CINA NEGERI SEMBILAN (Negeri Sembilan Chinese Newspaper Journalists Association).
2. The registered address shall be at 61 (Atas), Jalan Tuanku Munawir, 70000 Seremban, Negeri Sembilan. The registered address shall not be changed without prior approval of the Registerar of Societies.
Remark: (Amended Rules and Constitution 1990) Amend English and Malay name of Association, and registered address.
2. The registered address shall be at 61 (Atas), Jalan Tuanku Munawir, 70000 Seremban, Negeri Sembilan. The registered address shall not be changed without prior approval of the Registerar of Societies.
Remark: (Amended Rules and Constitution 1990) Amend English and Malay name of Association, and registered address.
Rule 2: AIM AND OBJECTIVES
1. To promote friendly relations and co-operation among reporters, press photographers, stringers, canvassers and staff of various newspapers in Negeri Sembilan.
2. To maintain professional standard, to safeguard the freedom of the press and the interest of the professionals.
3. To promote the welfare of its members, but shall not give out benefits of “Mutual Benefits” society as defined under section 2 of the Society Act 1966.
Rule 3: MEMBERSHIP
1. (a) Ordinary membership : Membership is opened to all newspaper reporters, press-photographers, office managers, bereau chiefs and stringers of various Chinese newspaper in Negeri Sembilan.
(b) Associate membership : Associate member is open to all canvassers and staff working in Chinese Newspaper offices in Negeri Sembilan who are willing to abide by the rules and constitution of the Association. All ex-staff members and journalists of Chinese Newspaper in Negeri Sembilan may also apply to be Associates members. However, ordinary members who no longer fulfill the conditions to remain as ordinary members due to resignation or retirement or other reasons shall automatically become an Associate member subject to the approval of the committee.
2. The Committee of the Association may invite any person or people who has or have contributed to the advancement and welfare of the association to be Honorary Chairman or advisers of the Association.
3. Every application for membership shall be proposed and seconded by two existing members and shall be forwarded to the Secretary who shall at the first convenient apportunity,submit it to the Committee for approval. The Committee may at its discretion reject any application without assigning any reason therefor.
4. Every applicant whose application has been approved as aforesaid shall upon payment of the prescribed entrance fee and subscription for life be admitted as a member of the Association and shall be entitled to all the privileges of membership.
5. A member may be expelled from membership by the Committee by reason of becoming conduct and behaviour detrimental to the image and welfare of the Association or for failing to abide by the rules and constitution of the Association. However such aggrieved member shall have the right within 30 days to appeal to a general meeting for a final decision.
6. Once a member ceased to be employed by any newspaper office in Negeri Sembilan, he shall not have the right to be elected as office-bearers of the Association but he shall have the right to elect and to enjoy all the privileges and amenities provided by the Association.
Remark: (Amended Rules and Constitution 1990) Amend ordinary and associate membership qualification.
Remark: (Amended Rules and Constitution 1990) Amend ordinary and associate membership qualification.
Rule 4: ENTRANCE FEES SUBSCRIPTIONS AND OTHER DUES
1. The entrance fee and subscription payable by both Ordinary member and Associate member shall be as follows:-
Entrance fee : $10.00 ;
Subscription for life : $50.00
2. The entrance fee and the subscription for the life shall be payable to the Treasurer on admission.
3. Special subscription or levies for particular purpose may be raised from members by resolution of the general meeting of the Association.
4. The income of the Association shall also be derived from special donations and rent of the properties owned by the Association (if any).
Rule 5: RIGHTS AND DUTIES OF MEMBERS
1. The Ordinary members shall have the right to speak, to vote, to elect and to be elected as office bearers of the Association and to enjoy all the privileges and amenities provided by the association.
2. The Associate members shall have the right to speak, and to enjoy all the privileges and amenities provided by the association but shall not have the right to vote or be elected as office-bearers of the association.
3. All members shall have the duty to co-operate in the execution of the Association's welfare and to abide by the rules and the resolutions of the various meetings.
Rule 6: GENERAL MEETINGS
1. The supreme authority of the Association is vested in a general meeting of the members. At least one-half of the total membership of the Association or twice the number of committee members (whichever is less) must be present at a general meeting for its proceedings to be valid and to constitute a quorum.
2. If have an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not exceeding 14 days) to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have power to proceed with the business of the day but they shall not have power to alter the rules of the Association or to make decisions affecting the whole membership.
3. An Annual General Meeting of the Association shall be held as soon as possible after the close of each financial year on a date and at a time and place to be decided by the Committee but shall not be later the July each year.
The business of the Annual General Meeting shall be:
(a) To receive the Committee's report on the working of the Association during the previous year;
(b) To receive the Treasurer's report and the audited account of the Association for the previous year;
(c) To elect a Committee and to appoint auditor/s once in every two years;
(d) To deal with such other matters as may be put before it.
4. A preliminary notice of the Annual General Meeting stating the date, the time and the place and calling for motions for discussion motions for amendment of the Rules and nominations for the election of the Committee (if necessary) shall be sent by the Secretary to all members not later than 21 days before the date fixed for the meeting and this notice shall also be prominently displayed at the registered office or place of meeting of the Association.
5. Nominations for the election of the officers (if any) and motions for the discussion at the meeting must be send to reach the Secretary not later than 14 days after the receipt of the preliminary notice.
6. The Secretary shall send to all members at least 7 days before the meeting an agenda including copies of minutes and reports, motions and nominations for the election of officers (if any) together with the audited accounts of the Association for the previous year. Copies of these documents will also be made available at the registered office or place of meeting of the Association for the perusal of members.
7. An Extraordinary General Meeting of the Association shall be convened:-
- whenever the committee deems it desirable, or
- at the joint request in writing of not less than 15 members, stating the objects and reasons for such meeting.
8. An Extraordinary General Meeting requisitioned by member shall convened for a date within thirty days of the receipt of such requisition.
9. Notice and agenda of and Extraordinary General Meeting shall be forwarded by the Secretary to all members at least fifteen days before the date fixed for the meeting.
10. Paragraphs (1) and (2) of this regarding the quorum and the postponement of an Annual General Meeting, but with the proviso that if no quorum is present after half an hour from time appointed for a postponed Extraordinary General meeting requisitioned by members the meeting shall be cancelled and no Extraordinary General meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.
11. The Secretary shall forward to all members a copy of the draft minutes of each Annual and Extraordinary General Meeting as soon as possible after its conclusion.
Rule 7: RESIGNATION
1. Any member who wishes to resign from the Association shall give two weeks' notice in writing to the Secretary and shall pay up all dues.
Rule 8: COMMITTEE
1. (a)(i) A Committee consisting of the following, who shall be termed the office-bearers of the Association shall be elected at every alternate Annual General Meeting:
One Chairman
Two Vice-Chairman
One Secretary
One Assistant Secretary
One Treasurer
Five Ordinary Committee members
(ii) The Committee of the Association shall have the right to appoint two additional Ordinary Committee members when they deem fit to do so and the said two appointed Ordinary Committee members shall have the same power and rights as the elected Ordinary Committee members.
(ii) The Committee of the Association shall have the right to appoint two additional Ordinary Committee members when they deem fit to do so and the said two appointed Ordinary Committee members shall have the same power and rights as the elected Ordinary Committee members.
(b) The office-bearers of the Association and every officer performing executive functions in the Association shall be Malaysian Citizens.
2. Names for the above officers shall be proposed and seconded and election will be by a simple majority vote of the members at every alternate Annual General Meeting. All the office-bearers shall be eligible for re-election.
3. The function of the Committee is to organize and supervise the day-to-day activities of the Association and nto make decisions on matters affecting its running with-in the general policy laid down by the general meeting. The Committee may not act contrary to the expressed wishes of the general meeting without prior reference to it and shall always remain subordinate to each Annual General Meeting on its activities during the previous year.
4. The Committee shall meet at least once every three months, and 7 days notice of each meeting shall be given to the Committee members. The Chairman acting alone or not less than four of its members acting togerther may call for a meeting of the committee to be held at any time. At least one-haft of the Committee members must be present for its proceedings to be valid and to constitute a quorum.
5. Where any urgent matter reequiring the approval of the Committee arises and it is not possible to convene a meeting the Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Committee is deemed to have been obtained:
(a) The issue must be clearly set out in the circular and forwarded to all members of the Committee;
(b) At least one-half of the members of the Committee must indicate whether they are in favour or against the proposal; and
(c) The decision must be a majority vote.
6. Any decision obtained by circular letter shall be reported by the Secretary to the next Committed meeting and recorded in the minutes thereof.
7. Any member of the Committee who fails to attend three consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee.
8. In the event of the death or resignation of a member of the Committee the candidate who received the next highest number of votes at the previous election for the post affected shall be invited to fill the vacancy. If there is no such candidate or if such candidate declines to accept office, the Committee shall have the power to co-opt any other member of the Association to fill the vacancy until the next election.
9. The Committee shall give instruction to the Secretary and other officers for the conduct of the affairs of the Association. It may appoint such Organizers and such staff as it deems necessary. It may suspend or dismiss any organizer or member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee or for any other reason which it deems good and sufficient in the interest of the Association.
10. Between Annual General Meetings, the Committee shall interpret the rules of the Association and, when necessary, determine any point on which the rules are silent.
Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting the decisions of the Association unless and until countermanded by a resolution of a General Meeting.
Remark: (Amended Rules and Constitution 1990) The right of the Committee to appoint 2 ordinary committee members.
Remark: (Amended Rules and Constitution 1990) The right of the Committee to appoint 2 ordinary committee members.
Rule 9: DUTIES OF OFFICE-BEARERS
1. The chairman shall during his term of office preside at all general meetings and all meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. He shall, in conjunction with the Secretary and the Treasurer sign all cheques on behalf of the Association.
2. The Vice-Chairman shall deputize for the Chairman during the latter's absence.
3. The Secretary shall conduct the business of the Association in accordance with its rules, and shall carry out the instructions of the general meeting and of the Committee. He shall be responsible for conduction of all correspondence and keeping all books, documents and papers except the accounts and financial records. He shall attend all meetings, and record the proceedings. In conjuction with the Chairman and the Treasurer he shall sign all cheques on behalf of the Association. He shall also keep an up-to-date membership register containing full particulars of members.
4. The Assistant Secretary shall assist the Secretary in carrying out his duties and shall act for him in his absence.
5. The treasurer shall be responsible for the finance of the Association. He shall keep accounts of all its financial transactions and shall be responsible for their correctness. He shall in conjunction with the Chairman and the Secretary sign all cheques on behalf of the Association.
Rule 10: TERM OF OFFICE
1. The term of office of all Committee members shall be for two years and shall be eligible for re-election. However, the Chairman, Secretary and Treasurer shall not hold office for more than two consecutive terms.
2. Trustees shall remain as Trustees until their office is vacated under Rule 13(3).
Remark: (Amended Rules and Constitution 1990) Restrict term of office for president, secretary and treasurer.
Remark: (Amended Rules and Constitution 1990) Restrict term of office for president, secretary and treasurer.
Rule 11: FINANCIAL PROVISIONS
1. Subject to the following provisions in this rule, the funds of the Association may be expended for any purpose necessary for the carrying out of its objects including the expenses of its administration, the payments of salaries, allowances and expenses to its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.
2. The Treasurer may hold a petty cash advance not exceeding one hundred dollars ($100/-) at any one time. All money in excess of this sum shall within seven days of receipt be deposited in a bank approved by the Committee. The bank account shall be in the name of the Association.
3. All cheques or withdrawal notices on the Association account shall be signed jointly by the Chairman (or in his absence the Vice-Chairman), the Secretary and the Treasurer. In the absence of the Secretary or the Treasurer the Committee shall appoint one of its members to sign in his place.
4. The Chairman, Secretary or Treasurer shall have the power to approve any expenditure below $200/-. No expenditure exceeding $200/- at any one time shall be incurred without the prior sanction of the Committee and no expenditure exceeding $1000/- at any one time shall be incurred without the prior sanction of a general meeting.
5. As soon as possible after the end of each financial year, i.e. 31st March, a statement of income and expenditure, receipts and payments and a balance sheet for the year shall be prepared and audited by the Auditor/s appointed under Rule 12. The audited accounts shall be submitted for the approval of the next Annual General Meeting, and copies shall be made available at the registered office or place of meeting of the association for the perusal of members.
Rule 12: AUDIT
1. One or more persons who shall not be the office bearers of the Association shall be appointed by every alternative Annual General Meeting as Honorary Auditor/s. He/They shall audit all the accounts of the Association and to prepare a report for the the Annual General Meeting. The Auditor/s shall hold office for two years and shall be eligible for re-appointment.
Rule 13: PROPERTIES AND TRUSTEE
1. Properties: The Association shall have the right and power to apply to the state Government or the other relevant authorities for land.
2. Trustee: (a) Three trustees who must be over 21 years of age shall be appointed at a general meeting and shall hold office during the pleasure of the Association. They shall have vested in them all immovable property whatsoever belonging to the Association upon execution of a Deed of Trust.
2. Trustee: (a) Three trustees who must be over 21 years of age shall be appointed at a general meeting and shall hold office during the pleasure of the Association. They shall have vested in them all immovable property whatsoever belonging to the Association upon execution of a Deed of Trust.
(b) The trustees shall not sell, withdraw or transfer any of the property of the Association without the consent and authority of a general meeting of members.
(c) A trustee may be removed from office by a General Meeting on the grounds that owing to ill health, unsoundness of mind, absence from the country, or for any other reason, he is unable to perform his duties or unable or to do satisfactory. In the event of the death,resignation or removal of a Trustee the vacancy shall be filled by a new Trustee appointed by a general meeting as soon as possible.
Remark: (Amended Rules and Constitution 1990) The right of the Committee for properties.
Remark: (Amended Rules and Constitution 1990) The right of the Committee for properties.
Rule 14: PROHIBITIONS
1. Opium smoking on the premises and the introduction of prostitutes and bad characters into the premises are strictly prohibited.
2. None of the following games shall be played in the premises of the Association: Roulette, Lotto, Fan Tan, Poh, Peh Bin, Belangkai, Pai Kau, Tau Ngau, Tien Kow, Chap Ji Kee, Sam Cheong, Twenty-one, thirty one, ten and a half, all games of dice banker's game and all games of mere chance.
3. Neither the Association nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Ordinance 1959.
4. The Association shall not hold any lottery whether confined to its member or not, in the name of the Association or its office-bearers committee or member.
5. The Association shall not have any affiliation or connection outside Malaysia.
6. The Association shall not carry out any activities of “Political Society” as defined under section 2 of the Society Act, 1966.
Rule 15: AMENDMENT OF RULES
1. These rules shall not be altered or amend except by resolution of a general meeting. Such alterations or amendments shall take effect from the date of their approval by the Registarar of Societies.
Rule 16: DISSOLUTION
1. The Association may be voluntarily dissolved by a resolution of not less than three-fifths of the total membership.
2. In the event of the Association being dissolved as provided above all debts and liabilities legally incurred on its behalf shall be fully discharged and the remaining funds shall be decided upon by a general meeting.
3. Notice of dissolution shall be given to the Registerar of Societies within 14 days of the date of dissolution.
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